Enquiry management

Fill your places faster with online forms

Unlock the power of your social media and website with online forms that you can embed into your marketing channels.

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Enquiry management

The power of social media is it forces necessary change.

Erik Qualman

Enquiry Tracking

Online booking

Booking straight from your website or social media

Online booking system

Maximise childcare registrations, show rounds and website enquiries straight from your website or through you social media platforms.

You can then manage all this in one place through the Nursery In a Box management system using the enquiry tracker.

Link website forms onto you website or social media with ease and start managing your results live and in real-time.

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Enquiry tracker

Fill your places faster with your

Enquiry tracker

Track and manage all your enquiries and registrations in one place right through to registration.

See your enquiry and registration statistics with ease so you can focus on areas to improve.

Powerful marketing reports and insights help you to fill those places faster and drive your occupancy levels.

Enquiry source

Track your best marketing tools

Enquiry source

Find out which marketing tools work best for your nursery whether that’s word of mouth, banners, social media, etc. the answers will soon become clear to you.

Powerful reports and insights so it’s clear to see which marketing channels work for you so you can do more of it and get rid of the stuff that’s not working.

See where your parents live and how they heard about you, so you can target specific local areas to focus your marketing efforts.

Enquiry pipeline

Keeping you in tune with your marketing

Enquiry pipeline

See how many days it takes for an enquiry to convert into a registration so you can focus on enquiry management and chase up accordingly.

You can drag and drop between the three different pipeline states to make actioning things faster. For example, once a parent has had a nursery visit, you can drag it to follow-ups, and then add a log with a callback date and time as a reminder.

Send follow-up notifications to check how things are progressing and to stay connected with your parents whilst they decide which childcare place to choose.

More info

We get to live in a time that we get to use social media as a tool.

Gigi Hadid

Visits booked

Auto sync with your manager’s diary

Visits booked

Allow parents to book show round visits to nursery straight from your website or social media. If they turn up without a booking its simple and easy to log a visit so you never miss a follow up.

Visits drop smoothly into your manager’s diary with email notifications sent automatically to your parents and manager confirming the visit time and date.

Manage visits & follow ups and focus your visit training with show round prompt cards and military precision to maximise the opportunity.

Enquiry conversion

Improving your occupancy with

Enquiry conversion rates

Track your enquiry conversion rates to see how well your team are managing their enquiries.

See your best conversion rate by source and who in your setting converts the most childcare enquiries.

As a rule of thumb we would recommend you aim for an 80% conversion rate as a benchmark unless of course you are managing a waiting list then it’s happy days. 

Waiting lists

Manage your waiting list

Waiting List

Manage your waiting list with ease by sibling, by sessions or by how long they have been waiting – it’s up to you.

Enquiries automatically get dropped into your waiting list until you have places available or register straight away.

Allow parents to register from your website or social media so you have their details ready and waiting.

Online Forms

Online forms

Make life easier for parents and staff

Why use online forms?

  • Improve your online marketing and fill your places faster
  • Allow parents to book visits, register or enquire 24/7
  • Allow staff to apply for a job online any time of the day
  • Track enquiries, visits, registrations and job apps through Nursery In a Box
  • Easy to integrate into your nursery website or social media
  • No extra cost
How it works

To improve your online marketing

How Online Forms Work

Embded the forms on your website

Embed the Forms onto Your Website or Social Media

Use the personalised scripts and give them to your website developer to put them onto your website or social media.

Website or social media

Decide Where The Forms Go

Put the buttons in a prominent position so it’s easy for parents and staff.

Book a visit through your website

Online Enquiries, Visits, Registrations & Job Applications

Your parents can now enquire about places, book visits and register their children all through your website.

Staff can also apply for a job using the embedded job application form.

Auto response emails

Auto-Reply Email to Parents

With each enquiry your parents and nursery receive an automated response email.

This updates your manger’s diary and the enquiry tracker so you don’t miss anything.

Enquiry tracker with drag and drop

Track Enquiries, Visits, Registrations and Recruitment

Use our Enquries Tracker to manage your enquiries, visits and registrations through Nursery In a Box.

Use our Recruitment Tracker to manage your job applications through HR Admin.

All done and ready to go

Customise Your Visit Times

Manage visit times, days and enquiry source through your admin.

Once you’re happy all the changes will automatically be pulled through to your website forms and you are ready to go.

BG logo

The Power Giving your parents

Register your child online
Register Online
A complete online childcare registration form that drops seamlessly into your Nursery In a Box software.
Book a visit online
Book Online
Show rounds can be booked directly from your website and drops into your Nursery In a Box software effortlessly.
Apply for a job online
Apply Online
Allow staff to apply for jobs directly from your website and drops into your nursery management system.


Fill your places faster

Unlock the power of your on-line marketing

Fill your places faster

Allow your parents to book visits and register their children online quickly and easily from your website or social media platforms.

All on-line forms drop seamlessly into your nursery management system with live information whenever you need it.

Even recruit staff with your own online job application embedded directly into your website to make applicant tracking easier.

Maximise occupancy

Book available places with ease

Maximise your occupancy

Track and manage your availability and occupancy by room with your availability calendar and occupancy planner.

Check your availability for the next 5 years or until your children’s leave dates and maximise your room occupancy with your availability checker.

See your September starters and manage your August leavers to ensure occupancy levels are kept high and your revenues don’t drop.

Marketing is distinguishing, unique function of the business.

Peter F. Drucker

Improve your marketing

Get smart with your marketing data

Improve your marketing

Track and manage your enquires, conversion rates and see how your marketing campaigns are performing with ease.

Availability and occupancy matters a lot so we are here to help with an easy to use nursery management system to really get hold of that marketing data for you.

Easy to see how well your team are doing with marketing your early years business.

Focus your marketing

Find out which marketing channels work for you

Focus your marketing

Focus your marketing efforts on what works and see this clearly in your marketing insights.

Your team are the best marketers so empower them with great marketing information to work with and reward results accordingly.

Powerful nursery marketing reports help you to understand what’s been successful so you can do more of it and make that first impression count.

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Marketing insights

See trends in your early years marketing

Marketing insights

Gain a clear insight into how your nursery marketing is performing.

See your enquiry by source, enquiry by closed reasons or how your parents heard about you so you can focus your marketing energy and fill those places faster.

Powerful early years marketing insights, updated and in real-time allow you to maximise your marketing effort and tweak your marketing mix so it’s highly effective and affordable for you.

Business has only two functions, marketing and innovation.

Milan Kundera

Open days

Find out how successful your open days have been

Open days

Manage your open day marketing results on the day and over the next couple of months to see how successful they are.

Maximise September and January starters with an open day event and easily add these to your manager’s diary as a major event in your marketing calendar.

Open days can sometimes be a bit hit and miss but are always a great opportunities for you to see how effective your marketing has been. Your nursery management system will show you the results quickly and easily.

Web design

Nursery websites designed for you

Website design

Try our simple mobile and SEO friendly nursery website templates to kick-start your marketing.

All early years websites come with your own content management system (CMS) hosted for you with support when you need it.

Embed website forms into your nursery website to make tracking and managing enquiries fast and efficient.

Nurseries love using our software Nursery management software reviews

Jacky Brown
Jacky Brown
23. June, 2022.
Fantastically simple, bespoke nursery/pre-school business software. Is saving hours of our time. Helpline is quick and efficient. Delighted with the product and back-up service. The Children's Workshop.
Samantha Mansfield
Samantha Mansfield
23. June, 2022.
Nursery in a Box support team are life savers! We have just opened our new nursery, connected to our primary school so it is all a bit new to me. The support I receive is brilliant, very fast and they don't mind me constantly asking questions, they are always quick to respond and I could not be without them. The management system is wonderful, I wish we had it for our mainstream children, they have thought of everything to help organise our children. Well done Nursery in a Box team 🙂
Lime Tree Alton
Lime Tree Alton
31. May, 2022.
they do a great job, the software is easy to use
Lisa Richards
Lisa Richards
19. May, 2022.
This has completely changed our way within our nursery and our admin it has made our daily jobs much much easier. The online help team are brilliant and can advise on any issue we have.
Jacky Brown
Jacky Brown
22. March, 2022.
The most fantastic, comprehensive and easy-to-use Pre-school/nursery business management system. It is saving so much time, stress and unnecessary paperwork.
Mandy Crimes
Mandy Crimes
17. March, 2022.
This is the best booking system we have ever had. It is so easy to use, bookings are a breeze but more importantly if you want to change/cancel or any amendment it is done with one click. On our old system is was clicking every single day to make the changes sometimes for the rest of the school year! but on here its one tick to change. Invoices are very professional and parents can download their own receipts for Universal Credit etc. This is just one side of the system but the best for me 🙂 Support is second to none, one message when you need help and in my experience they answer within about 15 mins! In setting they can use the registers quickly and easily, have 2 way contact with parents for absences and accident forms are a doddle. In all you must use this as your complete system if you run any sort of after school club/nursery.
Maria Tomkinson
Maria Tomkinson
25. February, 2022.
Love the system, the support team is EPIC, anything you need they sort for you and within 24 hours, highly recommend
stephen feeney
stephen feeney
11. February, 2022.
This is the best nursery administration system on the market! Dave and his team are very helpful and knowledgeable! Thank you Dave for all your support over the years. If you are looking for a new system designed for nurseries this is the one you need!!!
Amanda White
Amanda White
26. January, 2022.
I have been using Nursery in a Box now since December 2021, having tried a couple of others systems. This is by far the easiest to navigate around and the team are so helpful. If you have any issues just do a ticket and they answer you query straight away. I would highly recommend this system.
Hedgehogs Leader
Hedgehogs Leader
6. January, 2022.
The NIAB admin team are always very helpful, and have speedy responses! Nursery in a box is easy to use, and a great tool to have.