Enquiry management
Fill your places faster with online forms
Unlock the power of your social media and website with online forms that you can embed into your marketing channels.
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The power of social media is it forces necessary change.
Erik Qualman
Enquiry Tracking
Booking straight from your website or social media
Online booking system
Maximise childcare registrations, show rounds and website enquiries straight from your website or through you social media platforms.
You can then manage all this in one place through the Nursery In a Box management system using the enquiry tracker.
Link website forms onto you website or social media with ease and start managing your results live and in real-time.
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Fill your places faster with your
Enquiry tracker
Track and manage all your enquiries and registrations in one place right through to registration.
See your enquiry and registration statistics with ease so you can focus on areas to improve.
Powerful marketing reports and insights help you to fill those places faster and drive your occupancy levels.
Track your best marketing tools
Enquiry source
Find out which marketing tools work best for your nursery whether that’s word of mouth, banners, social media, etc. the answers will soon become clear to you.
Powerful reports and insights so it’s clear to see which marketing channels work for you so you can do more of it and get rid of the stuff that’s not working.
See where your parents live and how they heard about you, so you can target specific local areas to focus your marketing efforts.
Keeping you in tune with your marketing
Enquiry pipeline
See how many days it takes for an enquiry to convert into a registration so you can focus on enquiry management and chase up accordingly.
You can drag and drop between the three different pipeline states to make actioning things faster. For example, once a parent has had a nursery visit, you can drag it to follow-ups, and then add a log with a callback date and time as a reminder.
Send follow-up notifications to check how things are progressing and to stay connected with your parents whilst they decide which childcare place to choose.
More infoWe get to live in a time that we get to use social media as a tool.
Gigi Hadid
Auto sync with your manager’s diary
Visits booked
Allow parents to book show round visits to nursery straight from your website or social media. If they turn up without a booking its simple and easy to log a visit so you never miss a follow up.
Visits drop smoothly into your manager’s diary with email notifications sent automatically to your parents and manager confirming the visit time and date.
Manage visits & follow ups and focus your visit training with show round prompt cards and military precision to maximise the opportunity.
Improving your occupancy with
Enquiry conversion rates
Track your enquiry conversion rates to see how well your team are managing their enquiries.
See your best conversion rate by source and who in your setting converts the most childcare enquiries.
As a rule of thumb we would recommend you aim for an 80% conversion rate as a benchmark unless of course you are managing a waiting list then it’s happy days.
Manage your waiting list
Waiting List
Manage your waiting list with ease by sibling, by sessions or by how long they have been waiting – it’s up to you.
Enquiries automatically get dropped into your waiting list until you have places available or register straight away.
Allow parents to register from your website or social media so you have their details ready and waiting.
Online Forms
Make life easier for parents and staff
Why use online forms?
- Improve your online marketing and fill your places faster
- Allow parents to book visits, register or enquire 24/7
- Allow staff to apply for a job online any time of the day
- Track enquiries, visits, registrations and job apps through Nursery In a Box
- Easy to integrate into your nursery website or social media
- No extra cost
To improve your online marketing
How Online Forms Work
Embed the Forms onto Your Website or Social Media
Use the personalised scripts and give them to your website developer to put them onto your website or social media.
Decide Where The Forms Go
Put the buttons in a prominent position so it’s easy for parents and staff.
Online Enquiries, Visits, Registrations & Job Applications
Your parents can now enquire about places, book visits and register their children all through your website.
Staff can also apply for a job using the embedded job application form.
Auto-Reply Email to Parents
With each enquiry your parents and nursery receive an automated response email.
This updates your manger’s diary and the enquiry tracker so you don’t miss anything.
Track Enquiries, Visits, Registrations and Recruitment
Use our Enquries Tracker to manage your enquiries, visits and registrations through Nursery In a Box.
Use our Recruitment Tracker to manage your job applications through HR Admin.
Customise Your Visit Times
Manage visit times, days and enquiry source through your admin.
Once you’re happy all the changes will automatically be pulled through to your website forms and you are ready to go.
The Power Giving your parents
Marketing
Unlock the power of your on-line marketing
Fill your places faster
Allow your parents to book visits and register their children online quickly and easily from your website or social media platforms.
All on-line forms drop seamlessly into your nursery management system with live information whenever you need it.
Even recruit staff with your own online job application embedded directly into your website to make applicant tracking easier.
Book available places with ease
Maximise your occupancy
Track and manage your availability and occupancy by room with your availability calendar and occupancy planner.
Check your availability for the next 5 years or until your children’s leave dates and maximise your room occupancy with your availability checker.
See your September starters and manage your August leavers to ensure occupancy levels are kept high and your revenues don’t drop.
Marketing is distinguishing, unique function of the business.
Peter F. Drucker
Get smart with your marketing data
Improve your marketing
Track and manage your enquires, conversion rates and see how your marketing campaigns are performing with ease.
Availability and occupancy matters a lot so we are here to help with an easy to use nursery management system to really get hold of that marketing data for you.
Easy to see how well your team are doing with marketing your early years business.
Find out which marketing channels work for you
Focus your marketing
Focus your marketing efforts on what works and see this clearly in your marketing insights.
Your team are the best marketers so empower them with great marketing information to work with and reward results accordingly.
Powerful nursery marketing reports help you to understand what’s been successful so you can do more of it and make that first impression count.
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See trends in your early years marketing
Marketing insights
Gain a clear insight into how your nursery marketing is performing.
See your enquiry by source, enquiry by closed reasons or how your parents heard about you so you can focus your marketing energy and fill those places faster.
Powerful early years marketing insights, updated and in real-time allow you to maximise your marketing effort and tweak your marketing mix so it’s highly effective and affordable for you.
Business has only two functions, marketing and innovation.
Milan Kundera
Find out how successful your open days have been
Open days
Manage your open day marketing results on the day and over the next couple of months to see how successful they are.
Maximise September and January starters with an open day event and easily add these to your manager’s diary as a major event in your marketing calendar.
Open days can sometimes be a bit hit and miss but are always a great opportunities for you to see how effective your marketing has been. Your nursery management system will show you the results quickly and easily.
Nursery websites designed for you
Website design
Try our simple mobile and SEO friendly nursery website templates to kick-start your marketing.
All early years websites come with your own content management system (CMS) hosted for you with support when you need it.
Embed website forms into your nursery website to make tracking and managing enquiries fast and efficient.
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