Digital check in app, part of the nursery management software, being used on a tablet

Digital Check in App

Nursery time and attendance simplified

The digital check-in app allows parents, visitors, and staff to manage registers and timesheets efficiently using a simple 4-digit PIN code. This system ensures easy check-ins and check-outs, enabling real-time tracking of who is on-site and when they started their shift or booking pattern. This feature enhances accuracy in time and attendance records.

Additionally, the app ensures HMRC compliance by allowing staff to confirm their shift start and end times when checking in and out of the building. It also simplifies timesheet production, making it easy to generate accurate payroll exports.

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Accurate attendance tracking

Child Registers

Our system offers both digital and paper-based registers with daily, weekly, and monthly views. You can choose from three types of registers: a quick A-Z check-in/out, room registers, or registers by ratio, allowing you to manage attendance, occupancy and availability efficiently.

The system also enables easy recording of absences and extras directly from your registers. Status flags automatically highlight children with allergies, dietary needs, medical conditions, term-time, or funding types, ensuring your team is well-informed. Additionally, you have immediate access to critical data such as gender, EAL, SEND, and funding for Ofsted inspection call requirements.

Safe and secure visitor management

Digital Visitor Book

The digital visitor book allows you to see exactly who is visiting, including their arrival time and duration on-site. You can also track the reason for their visit, who they are meeting, and their organisation with just a few clicks.

By going paperless, there’s no need for paper-based visitor books, as all information is securely stored in the cloud. This ensures safety, security, and easy access to visitor data.

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Choose a software packages to suit your nursery

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Fire register summary from our nursery management software

Record and monitor your fire drills with ease

Fire Registers App

Quickly take fire registers for children and staff to see who is in or out of the building. You can easily select all or individual rooms to take a headcount using your mobile, tablet, or PC.

Fire register reports can be printed and automatically saved online if needed, ensuring you have both physical and digital copies for safety and compliance.

Automated room moves

Automate or manually change your childrens room moves easily

Childrens Room Moves

Automate room moves to ensure future registers are correct according to ratio. You can override these moves to hold children back or advance them based on their age or stage, and bulk room moves provide flexibility for managing transitions.

View future room availability and occupancy to maximise space and plan effectively. Additionally, check the room move forecast for individual children or across the entire nursery to ensure smooth transitions and optimal use of resources.

Ofsted information available with our nursery management software

Always be prepared for that Ofsted call

Ofsted Information

Our system includes an Ofsted info feature on your registers, allowing you to easily see how many children are booked in, their gender, EAL information, SEND details, and more. This ensures you have all the necessary information readily available for any Ofsted inspection call.

Additionally, Nursery in a Box provides an Ofsted Info report that combines various reports for easy printing, ready for inspections. Staff can also access personalised “All About Me” forms for each child, keeping up-to-date records. While we can’t be there with you, we hope these features help reduce the stress of Ofsted inspections.

Children working out ratios for nursery

Easy to manage child ratio’s in nursery

Children in ratio

Track room ratios by day or week to ensure Ofsted compliance, with the option to monitor ratios every 15 minutes for accurate child ratio planning.

Easily check and adjust room setups to maintain correct ratios and automate room moves. This flexibility allows you to maximise availability and manage room configurations with ease.


Nursery Owners, Managers, Parents, Staff

What nursery & preschool leaders say about us

Early Learners Nurseries
Hayden McCann
Early Learners Nurseries

On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites – and that’s before I’ve accounted for the reduction in paper and ink cartridges.
Manor Day Nurseries
Simon Capper
Manor Day Nurseries

We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.
Busy Little Bees Nurseries
Jackie Davis
Busy Little Bees

Across three settings, we probably had a monthly ink and paper bill of around £150 to £200 per site. With Nursery in a Box, that cost was gone overnight as everything is contained within the new software.
Little Learners Day Care
Elaine Burnett
Little Learners

I got in contact and spoke with the founder Dave Elebert, and after the initial conversation plus a trial I decided it was the way to go. We’ve not looked back. Nursery in a Box is user friendly, makes sense and most importantly I can speak to the team there.
Tynemouth Nursery Group
Rob Kilby
Tynemouth Nursery Group

Nursery in a Box ticks all the boxes for us. Everyone in the team uses it in some way and the parents do too. If I was to put a figure on it – I would say it saves us the equivalent of 2 or 3 admin salaries across the group. It lets our staff get on with what they love – caring for the children. Nursery in a Box most definitely pays for itself.
Tynemouth Nursery Group
Elaine Wright
Tynemouth Nursery at Billy Mill

Great company always happy to help with any question and always updating the program to make it better, our parents love the online diary’s and pictures we send daily.

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