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Packed with features you will love

Fair pricing thats great value for money

10% discount for annual payments by direct debit

Up to 20 Children
per month
All the standard features suitable for small nurseries and preschools.
New year, new intake
Parent app, child daily diaries, child journeys, registers, invoicing, enquiries, website forms, digital check in & more.
Book a demo
Unlimited Children
per month
Ideal for nurseries & preschools with unlimited child registrations.
nursery software
Parent app, child daily diaries, child journeys, registers, invoicing, enquiries, website forms, digital check in & more.
Book a demo
Unlimited Children
per month
A powerhouse when it comes to getting hold of your staffing, HR & Payroll.
Nursery Software Features
Recruitment, absence tracking, holiday approvals, timesheets, payroll, shift planning, job app & more.
Book a demo

Choose a package for your business and get your 1st month free

All Features


Business & Finance

Automate and simplify your early years business

Up to 20 Children

Most Popular


2-Factor authentication (2FA)

Accounts integration Quickbooks Xero Sage

Aged debt history & reminders

Bill payer checklist

Booking patterns (fixed & flexible)

Business reports & insights

Deposits held & paid

Digital asset register

Digital check in app more info

Digital registration forms (customisable & linked to your terms & conditions)

Digital visitor book more info

Discounts and premiums

Document library

Enquiry reports (conversion rates & data analytics)

Enquiry tracker & pipeline

Extra sessions & products

Fee forecast per child

Fee increase automation

Fee structures (meals & multi age price automation)

Financial reports & insights

Funding hours claimed (age, month & term)

Funding hours automation

Funding loop integration

Funding shortfall automation more info

Group attendance, enquiries, revenue & occupancy

Group availability with places not sold

Group instant messaging

Group reports & insights

Group safeguarding & SEND details

Invoice checker

Invoice preview & bulk send

Itemised invoices

Marketing reports & insights

Nominal account codes (transaction level accounting)

Online payments with Nursery Pay

Parent App & Newsfeed more info

Payment dashboard

Payment plans

Payment transactions & receipts

Private logs (children, parents, staff, accounts)

Regional reports & insights

Registration forms (customisable & linked to your terms & conditions)

Revenue forecast

Support (telephone, email & ticketing)

System backed up daily

System user levels

Tax free childcare payments

Video training guides

Waiting list

Website & social media forms (visits, enquiries & registrations)

HR & Payroll

The easy way to streamline your HR, Payroll & Recruitment




Absence logs (all-day or timed)

Absence tracking

Attendance tracker

Back to work logs

Costed rota

DBS checks

Digital check in app (building & shift) more info

Health declarations for staff

Holiday allocation forecast

Holiday calendar

Holiday requests & approvals

Holidays booked & remaining

HR dashboard

HR reports & insights

Instant messaging (private)

Interview scheduling

Job application form (website & social media forms)

Job board integration links for recruitment sites

Maternity tracking

Minimum wage report (stay HMRC compliant)

New starters & leavers

Ofsted info report for staff

Pay change automation

Pay ratio (revenue v staff costs)

Pay structures

Payroll additions & deductions coming soon

Payroll export

Recruitment pipeline & tracking

Room profile board

Rotas (daily & weekly)

Shift patterns (week, room & FTE)

Shift planner with variance checker

Skills & training matrix coming soon

Staff accident & incident forms

Staff app & private messaging

Staff app usage coming soon

Staff disciplinary logs (private)

Staff documents & approvals

Staff permissions (customisable)

Staff profile form & tracker

Staff profiles with photos

Staff training levels

Staff qualifications

Staff registers & ratio tracker

Staff roles

Staff welfare call logs

Statutory sick pay (SSP) coming soon

Surplus & agency staff management

Temporary & permanent transfers between sites

Time off in lieu (TOIL) coming soon

Timesheets & payroll export

Weekly rota & history

Work breaks

Classroom Management

Easy to observe & assess children




Accident forms with body maps & digital signatures

Activity logs with photos, videos & messages

All about me forms (child likes, dislikes & routine)

Allergies & dietary requirements

Assessment flag customisation (on track, not on track, working towards)

Assessment tracker

Assessments & progress reports

Attendance dashboard more info

Availability checker

Baseline assessments & 2-year checks

Child development records with next steps

Child development milestones

Child diaries (food, sleeps, nappies, meds, photos, videos, messages)

Child flags (SEND, summer babies, term time & more)

Child learning journeys with likes & comments

Child profiles with photos

Child registers with Ofsted Info (a-z, by room & by ratio)

Curriculum frameworks (EYFS, DM, CfE or custom)

DBS tracking

Digital check in app more info

Emergency contacts & collection passwords

Events calendar

Fire registers app

First aid checks & renewals

Gender & ethnicity

Group observations

Health & medical records

Health declarations for children

Instant messaging with parents & staff

Keyworker checklist

Managers diary & events calendar

Meals & food menus

Medication form tracker

Medication forms (logs and digital signatures)

Milk & formula claims auto calculated

Nappy change record

Observation & assessment trackers

Observations records (simple, detailed & group)

Occupancy by room, ratio, FTE & revenue

Ofsted info report for children

Parent App usage

Parent permissions (customisable)

Parent profiles

Photo & video observations

Progress tracker

Room moves automated or manual

Room moves individually or in bulk

Safeguarding summary & logs

SEND details & logs

Spelling & grammar checker

School pick up list & driver register

Sleep records

Toileting logs

Wellbeing & welfare call logs

WOW moments

Parents App & Newsfeed

Designed to engage and collaborate with your parents




Accident forms with body maps & digital signatures

All about me forms (child likes, dislikes & routine)

Birthday notifications

Book absence in app

Book extra sessions in app

Child diaries & newsfeed

Child diaries with likes & comments

Child learning journey observations & assessments

Child learning journeys with likes & comments

Child profiles with photos

Emergency contacts & collection passwords

Instant messaging

Invoice & payment history

Itemised Invoices

Medication forms (logs and digital signatures)

Newsfeed with photo & video updates

Observations from home

Pay in app with Nursery Pay

Parent profiles

Payment receipts

Photo & video updates

Photo album & download

Push notifications

Registration forms

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Included as standard in

All our packages

Support icon
Unlimited Support
Phone, email and support tickets available any time you need us.
Daily backups icon
Daily Backup
Automated database backups for your peace of mind.
GDPR icon
GDPR Compliant
In compliance with the current General Data Protection Regulations.
Safe and secure icon
Safe & Secure
256-bit SSL encryption for secure transmission of information.
Cloud based icon
Cloud Based
Available any place, any device, anywhere with one login.
Nursery Management Software

Doing more in less time

Adds great value to your business

Winning nurseries choose our nursery management software to manage their early years business so they can focus on what they love.

A great digital nursery management system will grow your revenue, simplify your admin, reduce operating costs and make your parents and staff lives easier to manage, which can only be a good thing for your early years business. It should also allow you to deliver the EYFS curriculum your way to deliver an outstanding education to our children.

What’s more, with cloud-based childcare software, you can manage your nursery from anywhere in the world with as many users as you need so you are always in control. Designed to be a simple yet powerful nursery management system you can rely on.


Nursery Owners, Managers, Parents, Staff

What nursery & preschool leaders say about us…

Early Learners Nurseries
Hayden McCann
Early Learners Nurseries

On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites – and that’s before I’ve accounted for the reduction in paper and ink cartridges.
Manor Day Nurseries
Simon Capper
Manor Day Nurseries

We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.
Busy Little Bees Nurseries
Jackie Davis
Busy Little Bees

Across three settings, we probably had a monthly ink and paper bill of around £150 to £200 per site. With Nursery in a Box, that cost was gone overnight as everything is contained within the new software.
Little Learners Day Care
Elaine Burnett
Little Learners

I got in contact and spoke with the founder Dave Elebert, and after the initial conversation plus a trial I decided it was the way to go. We’ve not looked back. Nursery in a Box is user friendly, makes sense and most importantly I can speak to the team there.
Tynemouth Nursery Group
Rob Kilby
Tynemouth Nursery Group

Nursery in a Box ticks all the boxes for us. Everyone in the team uses it in some way and the parents do too. If I was to put a figure on it – I would say it saves us the equivalent of 2 or 3 admin salaries across the group. It lets our staff get on with what they love – caring for the children. Nursery in a Box most definitely pays for itself.
Tynemouth Nursery Group
Elaine Wright
Tynemouth Nursery at Billy Mill

Great company always happy to help with any question and always updating the program to make it better, our parents love the online diary’s and pictures we send daily.

Frequently asked questions

Are you tied into a contract or subscription?

No, there is no initial contract tie-in. We offer you a 30-day rolling contract. Several nurseries and preschools understand that their childcare management system is business-critical and wish to sign a fixed-term contract, so their data is protected with business continuity and have the option of a two or 3-year fixed-price contract.

Pricing – What are the options?

Flexible packages with tailored options to fit every nursery and preschool needs, with fantastic discounts available. Nursery In a Box offers three software packages:

  • Lite / 0-20 Children
  • Standard / Unlimited Children
  • Pro / Unlimited Children

The Lite and Standard packages have the same features, priced according to your nursery or preschool size. We wanted to offer as many features as possible, so it’s excellent value for money without paying for hidden extras.

The Pro package has all the standard features but with more HR functions. We wanted to offer nurseries a proper all-in-one package focussing on HR.

  • Timesheets
  • Payroll export
  • Holiday management
  • Shift planning
  • Absence reasons
  • Online Job application forms
  • Recruitment
  • Interview tracking

Do you offer a discount?

Yes, we offer a 10% discount for annual direct debit payments.

If you are a childminder with less than ten children, we can also offer a discounted rate of £39 per month with all the features required to manage your child-minding business.

Our philosophy is that you deserve the best management software to deliver an outstanding education to our children.

How is payment taken?

Subscription payments are collected monthly or annually by direct debit. Many local authorities wish to pay annually by bacs, which is also acceptable.

Can we upgrade to the Pro package?

Yes, you can upgrade to the pro package any time after your invoices have been sent via the lite or standard childcare management platforms.

Why should we upgrade to the Pro Package?

The Pro package has all the standard features but with more HR functions. We wanted to offer nurseries a proper all-in-one package focussing on HR.

  • Timesheets
  • Payroll export
  • Holiday management
  • Shift planning
  • Absence reasons
  • Online Job application forms
  • Recruitment
  • Interview tracking

Latest news from Nursery In a Box

Catch up on anything you’ve missed

View the blog
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Join the leaders in nursery management today!

Discover how our Nursery in a Box can revolutionise your nursery
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