PlatformPart of the Nursery in a Box connected systemSee the whole platform
The staff team of Little Acorns Nursery, gathered outside the nursery entrance
Staffing, rotas & HR

From first application to final payslip.

Recruit, organise, support and pay the people who make your nursery work—all from one connected system.

The whole staffing journey

Everything behind a well-run nursery team

Bring recruitment, rotas, staff communication, HR records, time and attendance together — so managers can see what is happening without piecing it together across separate systems.

01
Recruit

Recruit the right people

Bring applications, interviews and candidate communication into one organised recruitment journey — from first enquiry through to appointment.

Online application formsCandidate trackingInterview schedulingConfirmations & updates
02
Plan

Build the rota around the nursery

Build rotas around rooms, ratios, qualifications and availability — seeing gaps, cover and cost before the week begins, and keeping last-minute changes in one live view.

Room-by-room rotasRatio & qualification coverRoom movementsCosted rotasOne live view
03
Connect

Keep the team connected

Give every member of staff one place to see their rota, read messages and announcements, request holidays or changes, and keep their details current—through the Staff App on their phone.

Staff AppRotas & messagesAnnouncementsHoliday & change requestsPolicies & training
04
Maintain

Keep every staff record ready

Keep DBS, qualifications, training and employment documents on each staff record, with clear reminders before anything expires — and secure access by role across every setting.

DBS & qualificationsFirst-aid & safeguardingEmployment documentsExpiry remindersRole-based access
05
Record & pay

Manage time, leave and pay

Record actual hours, absence and leave in the same system, approve timesheets and holidays, then send accurate figures through to payroll export.

Check-in & check-outTimesheet approvalSickness, absence & leaveHoliday approvalsPayroll export
From rota to payroll

Plan the shift once. Carry it through to payroll.

The planned shift becomes the attendance record, the approved timesheet and the payroll export—without starting again at every stage.

RH
Room lead · Preschool Room
Tuesday, full day
Payroll-ready
Room & ratio
Preschool
Qualified & ratio-covered
Rota planned
7:45 – 4:15
Built around the room’s ratio
Checked in / out
7:47 – 4:12
Same PIN as the register
Hours approved
8h 25m
Confirmed against the shift
Payroll export
Included
Next payroll run
The same record that built the rota confirms attendance, approves the hours and prepares the payroll export.
Get started

See how much easier
staffing can be

We’ll show you how recruitment, rotas, staff records, holidays, timesheets and payroll work together around your nursery team.