Simple itemised invoice using our nursery management software

Reduce your invoice queries with

Clear & simple invoicing

Send itemised invoices that are clear, accurate and easy to understand in seconds.

Easy to send Invoices
It will take you less than 10 seconds to send all your invoices. Invoices are emailed to your bill payers and instantly available on the Parent app. Go paperless with invoices and allow parents to view and download invoices with ease.

Reduce your invoice queries
Itemised invoices show funding hours, meal charges, discounts, extra sessions, booking patterns. Easy to understand invoices reduce parent admin queries saving you valuable nursery admin time.

View Draft Invoices
See your draft invoices you can check them before sending. Easily correct any mistakes made with cancelled invoices and automated sales credits.

Clear and simple invoicing

Easy to use

Invoicing features

Booking Patterns & Fee increases
Flexible or fixed booking patterns available to apply weekly or monthly. Simple to make changes to your booking patterns with updates to your registers and invoices in real time. Automate future fee increases with ease. Fee increases can be easily added so you can see the impact these have on your future revenue.

Discounts & deposits
Full-time and sibling discounts can be applied as one-off s or as a recurring discount – whichever works best for your nursery. Take registration deposits and keep track of deposits held or have paid.

Extra sessions, products, meals & smacks
Easy to book extra sessions on the day or in advance. Parents can request extra sessions from the parent app, so you can approve if you have availability and staff present to maximise your occupancy and revenue. Easy to apply extra products as a one-off or recurring charge. These can be for uniforms, dance classes or anything you choose to set up in your admin. See a full list of extra products in your reports and update these whenever you wish to. Automate your meal charges and see meals per week/month and by room to understand the cost of meals you provide for your children quickly and easily. Produce a weekly meal report for the kitchen showing any allergies or dietary needs.

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No more funding shortfalls

Automate your funding hours

Funding features

Funding Hours & Revenue
Track and manage your funding hours by revenue, age, week, term, month or by year so you never miss any. See funding reports and insights by age or revenue. See funding % for your nursery so you can maximise consumable and additional service charges. Funding hours are clearly displayed and itemised on your invoice to meet local authority requirements.

Automate Funding Hours & shortfalls
Automatically apply funding to your children’s booking patterns either individually or in bulk quickly and easily and take the stress away from applying your funded hours. The funding received from the local authority in most cases does not cover the full cost of childcare so you can charge a suitable amount accordingly.

Tax-free childcare
Track and manage tax-free childcare (TFC) payments simply and easily. Show tax free childcare payments clearly on the Parent Admin app with parents able to update HMRC funding codes easily.

Improve your cashflow

Get your money in faster

Improve your cash flow

Make getting paid easier

On-line Payments
Move over to on-line or in app payments using Nursery Pay and make it easy for bill payers to pay you and improve your cash flow.

Payment Reminders
Send reminders to parents with outstanding fees and keep track with clear insights into your aged debt position.

Payment Plans
Create payment plans for parents struggling to manage their nursery fees and remove them from your aged debt reports.

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Maximise your revenue

Your invoicing, funding & accounts sorted

Maximise your revenue

Here at Nursery In a Box, we have you covered with a powerful billing engine to maximise your revenue and take the stress out managing your money.

Easy to Manage
We will make it easy for you to manage your invoices, payments, outstanding fees, tax free childcare, booking pattern changes, registration fees, funding codes and much more.

Easy to Understand
Send easy to read itemised invoices with funding hours clearly shown with payments auto reconciled and updated on the Parent App too.

Revenue forecast
See your next 5 years revenue for accurate financial reporting and forecasting with up to the minute financial planning. With revenue forecasts based on your actual booking patterns, discounts applied, meals and consumables charged, fee increases made and funding hours allocated. Your bank and accountants will love you. We reckon you will find them pretty useful too.

Accounts integration using our nursery management software

Works with your favourite online accounting software

Accounts integration

Easy to use
Easy to integrate into your favourite on-line accounting package with a simple CSV export

Keep your accountant happy
Provide your accountant with clear and accurate information every time or even their own login to complete month end, it might even save you some accounting costs!.

Smart book keeping
With nominal codes and journal entries for transaction level accounting.


Nursery Owners, Managers, Parents, Staff

What nursery & preschool leaders say about us…

Early Learners Nurseries
Hayden McCann
Early Learners Nurseries

On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites – and that’s before I’ve accounted for the reduction in paper and ink cartridges.
Manor Day Nurseries
Simon Capper
Manor Day Nurseries

We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.
Busy Little Bees Nurseries
Jackie Davis
Busy Little Bees

Across three settings, we probably had a monthly ink and paper bill of around £150 to £200 per site. With Nursery in a Box, that cost was gone overnight as everything is contained within the new software.
Little Learners Day Care
Elaine Burnett
Little Learners

I got in contact and spoke with the founder Dave Elebert, and after the initial conversation plus a trial I decided it was the way to go. We’ve not looked back. Nursery in a Box is user friendly, makes sense and most importantly I can speak to the team there.
Tynemouth Nursery Group
Rob Kilby
Tynemouth Nursery Group

Nursery in a Box ticks all the boxes for us. Everyone in the team uses it in some way and the parents do too. If I was to put a figure on it – I would say it saves us the equivalent of 2 or 3 admin salaries across the group. It lets our staff get on with what they love – caring for the children. Nursery in a Box most definitely pays for itself.
Tynemouth Nursery Group
Elaine Wright
Tynemouth Nursery at Billy Mill

Great company always happy to help with any question and always updating the program to make it better, our parents love the online diary’s and pictures we send daily.

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Discover how our Nursery in a Box can streamline your early years business.

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