Your invoicing, funding & accounts sorted

Get smart with your money

We help you manage your money so it’s not so scary and here at Nursery In a Box, we have you covered with a powerful billing engine to maximise your revenue.

We will make it easy for you to manage your payroll, invoices, payments, outstanding fees, tax free childcare, booking pattern changes, registration fees, funding codes and much more.

Send easy to read itemised invoices with funding hours clearly shown with payments auto reconciled and updated on the Parent App too.

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Get smart with your money

Power comes not from knowledge kept but from knowledge shared.

Bill Gates

One-click invoicing

Make life easier with

One-click invoicing

Easy to use invoicing system with clear and accurate invoices so you get paid faster. This also helps reduce parent invoice queries and frees up your admin time.

  • Parents can view and pay their invoices online
  • Saves you time with reduced invoice queries
  • Grows your revenue and reduces your aged debt
  • Improves your cash flow
Online accounting software

Works with your favourite online accounting software

Accounts integration

Easy to integrate your sales ledger with a simple CSV export to your favourite on-line accounting package.

Provide your accountant with clear and accurate information every time or even their own login to complete month end, it might even save you some accounting costs!.

Smart book keeping with nominal codes and journal entries for transaction level accounting.

Booking patterns

Easy to apply and change

Booking patterns

Flexible or fixed booking patterns available which can be applied weekly or monthly.

Simple to make changes to your booking patterns with updates to your registers and invoices in real time.

Flexible booking patterns are also available for shift workers and can be set up with ease.

Easy to understand and simplify your current booking patterns so you can look at ways to maximise your availability and occupancy.

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Clear and simple invoicing

Reduce your invoice queries with

Clear & simple invoicing

Send itemised invoices that are clear, accurate and easy to understand in seconds.

Reduce your parent invoice queries to show funding hours, meal charges, discounts, extra sessions, booking patterns and more so parents can see exactly what they have been charged for.

See your draft invoices years in advance, so you can check them before sending. Easily correct any mistakes made with cancelled invoices and automated sales credits.

Design is the silent ambassador of your brand.

Paul Rand

Discounts and deposits

See how much you discount away

Discounts & deposits

Full-time and sibling discounts can be applied as one-offs or as a recurring discount – whichever works best for your nursery.

Additional discounts can also be added quickly and easily with a handy discount report so you can understand how this affects your revenue.

Take deposits as part of the registration fees or you can refund if you wish to. See how much or how many deposits you hold or have paid.

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Software trial

Save time and make it

Easy to send your invoices

Send your invoices quickly and easily with one-click invoicing.

It will take you less than 10 seconds to send all your invoices to save you time so you can focus on getting your money in faster.

Invoices are emailed to your bill payers and instantly available on the Parent admin app so they can download their invoice any time.

Easy to book

Easy to book

Extra sessions

Book extra sessions with ease either on the day or months in advance. For most nurseries extra sessions only represent about 1% of your revenue but it’s good to know you shouldn’t miss any. Your invoices and registers get automatically updated when extra sessions are applied.

You can easily apply extra sessions and these show separately on your invoices so it’s clear for everyone. All your extra sessions drop into the extra session report so you can see every single one booked.

Parents can request extra sessions from the Parent Admin app, so you can approve if you have availability and staff present to maximise your occupancy and revenue.

To launch a business means successfully solving problems. Solving problems means listening.

Richard Branson

Easy to apply

Easy to apply

Extra products

Easy to apply extra products either as a one-off or recurring monthly charge.

These can be for uniforms, dance classes or anything you choose to set up in your admin.

See a full list of extra products in your reports and update these whenever you wish to.

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Funding hours made simple

Simple and easy to apply

Funding hours

Track and manage your funding hours by revenue, age, week, term, month or by year so you never miss funding shortfalls.

Automatically apply funding to your children’s booking patterns either individually or in bulk quickly and easily and take the stress away from applying your funded hours.

See your funding revenue with insights and reports on funding hours by age or revenue. See funding % for your nursery so you can maximise consumable and additional service charges.

Funding hours are displayed on your invoice to meet local authority requirements.

No more funding shortfalls

Automate your

Funding shortfalls

Automate your meals, snacks, consumables, extra hours and additional services so you don’t have a funding shortfall with the flick of a switch you can find thousands of pounds in lost revenue and make sure you never miss out again.

If you don’t wish to use this facility then you can switch to invoicing funding hours so they are free at the point of entry leaving you to charge your meals, consumables and additional services separately.

The funding received from the local authority in most cases does not cover the full cost of childcare so you can charge a suitable amount accordingly.

A business is simply an idea to make other people’s lives better.

Richard Branson

NEF claims made easy

Funding claims made easy

Funding loop integration

Funding Loop simplifies your funding claims process with your local authority by collecting parental declaration forms from parents on-line.

Rather than printing, handing out and chasing paper forms, a single click notifies all your parents to complete a form on their computer or mobile phone. This information is remembered for any subsequent terms, to make it even easier next time.

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Fee increases

Automate future fee increases with ease

Fee increases

Fee increases can be easily added so you can see the impact these have on your future revenue.

Automate your fee increases years in advance for clear revenue reporting.

We also provide standard fee increase letters that are easy to customise so you can send directly to your parents via messages & notifications with as little fuss as possible.

Fee structures

Simple and easy to understand

Fee structures

Simplify your invoicing process and streamline your fee structures to maximise your revenue.

Standardise your schedule of fees so they are clear and simple so everyone can understand them.

Find out exactly where your money comes from and adjust these accordingly with smart insights into your business.

Only nothing is impossible.

Grant Morrison

Improve your cashflow

Get your money in faster

Improve your cashflow

Move over to online payments and get your money in faster to improve your cash flow.

Send reminders to parents with outstanding fees and keep track with clear insights into your aged debt position.

Create payment plans for parents struggling to manage their nursery fees and remove them from your aged debt reports.

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Automate your food charges

Automate your food charges

Meals & snacks

See meals per week/month and by room to understand the cost of meals you provide for your children quickly and easily.

Produce a weekly meal report for the kitchen showing any allergies or dietary needs. Clear to see the number of meals required for the week ahead so you can prepare accordingly.

Charge your meals separately as an extra product for transparent invoicing and see how much revenue meal charges generate.

If everyone moves together then success takes care of itself.

Henry Ford

Your paperless nursery school

Help reduce parent admin queries

Paperless billing

Go paperless and allow parents to view and download invoices with ease.

No more worrying if a payment has been received. Parents can download a payment receipt for each payment made shown clearly in their child’s account history.

Easy to understand invoices reduce parent admin queries saving you valuable nursery admin time.

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Profit and loss

Calculated by room

Profit & loss

See your staffing costs and revenue per day or week to give you a simple profit & loss by room.

Clear to see where each room makes or loses money to give you accurate financial information to work with.

Calculate surplus staff to see how much this costs you for efficient staff planning.

Great things in business are never done by one person. They’re done by a team of people.

Steve Jobs

Maximise your revenue

Maximise you revenue

Revenue forecast

See your next 5 years revenue for accurate financial reporting and forecasting with up to the minute financial planning.

With revenue forecasts based on your actual booking patterns, discounts applied, meals and consumables charged, fee increases made and funding hours allocated. Your bank and accountants will love you.

We reckon you will find them pretty useful too.

Tax free childcare

Simple and easy to manage

Tax-free childcare payments

20% off your fees for parents is a bit of a no brainer so get really good at managing your tax free childcare payments as for many nurseries and preschools this can represent 50% of your revenue.

Track and manage tax-free childcare (TFC) payments simply and easily.

Show tax free childcare payments clearly on the Parent Admin app with parents able to update HMRC funding codes easily.

Nurseries love using our software Nursery management software reviews

Wonder Years Day Nursery
Wonder Years Day Nursery
21. November, 2022.
We've been using Nursery in Box for a few years now and really love it. It's a great System to use and they are great with support when it's needed. They are constantly upgrading quite regularly too.
Baldersby Park Montessori Nursery
Baldersby Park Montessori Nursery
3. November, 2022.
I have always found Nursery In A Box to be a great management tool. The support team are very helpful and take on board suggestions to develop the system further.
Deb Fiddeman
Deb Fiddeman
26. October, 2022.
NIAB makes my job as an administrator much easier. They are always very responsive and patient if I need any help during my working day.
Alice Manto
Alice Manto
20. October, 2022.
What a great product! I couldn’t recommend it more. Managing every aspect of your nursery is simpler thanks to Nursery in a Box. It is easy to use; the team is very efficient and friendly. They have been very quick on responding to any questions or issues I had. Their expertise and knowledge come from first-hand experience and it shows in how the system is built and developed. David’s advice while supporting and helping with our fees and their structures, funding and Consumables was an eye opener and a learning curve for me.
My Little Explorers
My Little Explorers
12. September, 2022.
Very impressed with the software and all the features that are included with it. After testing a few different options, we were suggested Nursery in a Box by another nursery and they weren't wrong. It has everything we needed and more and it's made the switch from paper to digital so much easier. Support is also amazing and very quick in answering any questions we have. Highly recommended!
Laura Symons
Laura Symons
7. September, 2022.
Great Software. Nice and easy to use from a management prospective. Parent's love the features which they can access. Great technical support staff. Highly recommend.
LIttle Footsteps
LIttle Footsteps
15. August, 2022.
We have used Nursery in a Box for a couple of years now and its been great, especially when covid started. We were able to communicate effectively with all the parents and everyone found it really helpful. We use many features of the site, and if we have had any problems they have always rectified this for us for us to be able to use it to the full potential! Thank you 🙂
Glyn & Lucy Walker
Glyn & Lucy Walker
2. August, 2022.
So far I have been really impressed with the speed of the responses from Support and from Khush despite my repeated very silly questions. They couldn't be more helpful and supportive as we put in the new system. I am looking forward to more accurate child bookings and onsite registers amongst a whole host of other stuff I haven't even looked at yet! Thanks to the whole team 🙂
Beaming Stars Nursery
Beaming Stars Nursery
27. July, 2022.
Our nursery uses Nursery In A Box and it has been a fantastic experience for the last 2+ years. The support team are very responsive to any questions that arise and they are always on hand to guide us through any updates, queries and problems. We would really recommend this system as it has all you need to run your nursery efficiently in one place.
Andrea Tuck
Andrea Tuck
18. July, 2022.
Fantastic nursery soft wear which does everything we need, from invoices, digital registers, accident forms, care diaries and learning journeys. Easy messaging to multiple and single parents and a support team that is very responsive and open to new ideas to work around our ever-changing sector and make managing the nursery easier.