AI-driven automation to simplify your nursery school management
Plans and Pricing
- Availability & Occupancy
- Digital Check In & Visitor Book
- Enquiries & Registrations
- Health & Safeguarding
- Instant Messaging
- Invoicing & Funding Automation
- Learning Journeys & Diaries
- Parent App & Newsfeed
- Payments & Collections
- Registers & Ratios
- Reports & Insights
- Revenue & Debt Management
- Shift Patterns & Rotas
- Staff Profiles & Logs
- AI Writing Assistant
- Funding Gap Calculator
- Group Admin
- Group Reports & Insights
- Managers Weekly Report
- Multi-Site Ratio Checker
- Regional Reporting
- Shift Planner
- Tax-Free Childcare Integration
- Language Translation
- Registration Fee Automation
- Absence Tracking
- Bradford Factor
- Costed Rota
- Holiday Requests & Approvals
- HR Reports & Insights
- Interview Scheduling
- Job App & CV Upload
- Pay Structures & Roles
- Qualifications & Training Logs
- Recruitment & Hiring Pipeline
- Timesheets & Payroll
- Transfer Staff Between Sites
- Staff App & Private Messaging
All prices exlude VAT. 10% discount for annual payments.
Auto Pay
Simplify Payment Reconciliation Including TFC
Reconciling nursery payments can be a time-consuming task, especially when dealing with various payment methods like Tax-Free Childcare (TFC), standing orders and more.
Auto Pay is an innovative solution that simplifies nursery payment reconciliation including TFC payments, saving you time and reducing manual effort.
Management Platform
Streamline Nursery Management
Our all-in-one nursery management software is designed to streamline your nursery business, allowing you to focus on childcare.
Learn moreAll-In-One Parent App
Effortless parent communications
Our Parent App is designed to keep you informed, engaged, and involved every step of the way, ensuring your child receives the best start possible.
At Nursery In a Box, we understand how important it is for parents to stay connected with their child’s early learning journey.
Learn moreLearning Journeys & Diaries
The right tools for the job
Our learning journeys & diaries have been created to help your teachers. All the top tools they would need when adding observations, progress checkers, assessments, checking registers, adding accident/medication forms, and much more.
Learn moreStaff App
Empower your team with their own staff app
Empower your team with their own staff app by enabling them to see their weekly rotas, complete staff profiles, digitally sign accident forms, manage personal information and more.
Stay connected allow your team to request holidays and changes to the weekly staff rota with clear, visible 2-way messaging to keep all communication updated.
Learn morePayments & Collections
Auto collect & reconcile your nursery fees with ease
Make it easy for your parents to pay in-app to make fee collection simple.
Get back in control of cashflow, as you can also collect payments whenever you want using direct debits.
AiGuardian
Your AI Writing Assistant
AiGuardian is a powerful AI assistant that is seamlessly integrated into the teacher app to support staff in improving their writing skills. It provides helpful suggestions, making communication easier and more polished.
Choose from different options such as, make it professional, make it friendly or just check spelling and grammar, AiGuardian is always here to help refine your writing, enhance clarity, and ensure your communication is professional and effective.
Shift Planner
Organise staff schedules efficiently
Ensure optimal staff coverage by assigning shifts based on availability and demand. Quickly identify gaps and make adjustments in real-time to maintain ratios.
Group Admin
Nursery Group Performance
Take control of your nursery group with a powerful, cloud-based system designed to eliminate the stress of managing multiple sites. With real-time data, over 100 reports, and clear insights, you’ll make smarter decisions, streamline operations, and unlock your group’s full potential.
Effortlessly manage attendance, finances, and future planning while boosting efficiency and profitability across every location.
Learn moreHR & Recruitment
Simplifying Staff Management, Maximising Efficiency
Streamline your nursery’s staff management with HR Admin, the ultimate tool for tracking absences, planning shifts, and managing payroll seamlessly.
With powerful features like holiday approvals, interview scheduling, and private messaging, HR Admin saves you time and keeps your team running smoothly.
Recruitment
Simplify your nursery’s recruitment with an all-in-one system that tracks applications, schedules interviews, and automates candidate communication, saving you time and improving hiring efficiency.
Gain insights into staff retention, refine your recruitment strategy, and make it easier than ever for top talent to join your team.
Learn moreManagers Weekly Report
Data at your fingertips with self evaluations
The Managers Weekly Report provides over a 100 key insights, including self-evaluations. This empowers managers to identify trends and address staff needs promptly.
Learn moreRecruitment
Powerful nursery recruitment system for early years
Streamline your nursery’s recruitment with an all-in-one system that tracks applications, schedules interviews, and automates candidate communication, saving you time and improving hiring efficiency.
Gain insights into staff retention, refine your recruitment strategy, and make it easier than ever for top talent to join your team.
Learn more
Frequently asked questions
Are you tied into a contract or subscription?
No, there is no initial contract tie-in. We offer you a 30-day rolling contract. Several nurseries and preschools understand that their childcare management system is business-critical and wish to sign a fixed-term contract, so their data is protected with business continuity and have the option of a two or 3-year fixed-price contract.
Pricing – What are the options?
Flexible plans with options to fit every nursery and preschool needs. Nursery in a Box offers three software plans:
- Premium
- Professional
- Enterprise
Check out the breakdown below to understand what each plan offers.
Do you offer a discount?
Yes, we offer a 10% discount for annual payments.
Our philosophy is that you deserve the best management software to deliver an outstanding education to our children.
How is payment taken?
Subscription payments are collected monthly or annually by direct debit. Many local authorities wish to pay annually by bacs, which is also acceptable.
Can we upgrade our plan later?
Yes, you can upgrade your plan any time through your Nursery in a Box profile. The more you use Nursery in a Box the more it will help you streamline your nursery school management.
Do you offer a Tailored plan?
Yes, our tailored plan has all the features across our whole platform. Additionally, you get the following:
- Consultancy (Growth & Exit)
- Dedicated Account Manager
- In-Person Team Training
- Simple Group Onboarding
- White Label Branding
With experience in owning, managing and franchising a group of nurseries, we have over 20 years of experience in childcare and are always happy to help find a solution that works for you.
Every feature you need, seamlessly integrated into one place
All Features
Attendance Tracking
Birthday Cards
Child Logs (Nursery use only)
Child Profiles
Key Persons
Language & Ethnicity
Meals & Milk Claim
Leuven Scales
Nappy Change & Toileting
Nationality & Religion
Room Moves
School Pickup List & Driver Registers
School Census
SEND Children
Sleep Records
Starters & Leavers
Book Absence & Extra Sessions (in app)
Daily Activities (food, sleeps, nappies, meds, photos, videos, messages)
Emergency Contacts
Funding Codes & Reminders
Inbox
Likes & Comments
Observations (Photo & Video)
Parent Logs (Nursery use only)
Parent Profiles
Permissions (Customisable)
Photo & Video Updates
Photo Album & Download
PIN Code Check In
All About Me Forms
Assessments
Curriculum Frameworks (EYFS, DM, Birth to 5, CfE or custom)
Daily Activities (food, sleeps, nappies, meds, photos, videos, messages)
Milestones
Observations (Photo & Video)
Progress Tracker
Availability Checker
Childcare Place Confirmation Email
Enquiry Tracker (CRM)
Marketing (Reports & Insights)
Occupancy Forecast (Places, % & FTE)
Online Enquiry Forms (Book A Visit & Register)
Online Registration Forms (Customisable)
Waiting List
Alerts & Reminders
Daily Activities (food, sleeps, nappies, meds, photos, videos, messages)
Events Calendar (Visits, Birthdays, Meetings & more)
Inbox – Parents
Inbox – Staff
Instant Messaging (Parents & Staff)
Likes & Comments
Notice Board (HR)
Notifications
Parent App Usage
Accident Forms
Allergy & Dietary Requirements
Collection Passwords
DBS Checks
Fire Registers App
First Aid Checks
Health Declarations (Staff)
Health Records
Illnesses & Immunisations
Medication Forms
Ofsted Inspection Info
Parental Responsibility
Safeguarding Logs
Two-Factor Authentication (2FA)
Wellbeing & Welfare Call Logs
Account History
Accounts integration
Bank Holiday Calendar
Bill Payers Missing
Booking Patterns (Fixed & Flexible)
Booking Patterns Missing
Closure Dates
Debt Notifications
Deposits (Held & Paid)
Digital Asset Register
Direct Debits & In App payments
Disability Living Allowance
Extra Products
Extra Sessions
Funding – Codes & Reminders
Funding – Hours & Claim Forms
Funding – Gap Calculator
Funding – Loop Export
Invoice – Actual Use or Fixed Payment
Invoice – Checker
Invoice – Discounts
Invoice – Fee Increase Automation
Invoice – History
Invoice – Payment Receipts
Invoice – Preview & Bulk Send
Invoice – Registration Fees (Held & Paid)
Invoice – Schedule of Fees
Opening Balances
Revenue Forecast (Next 5 Years)
Tax Free Childcare (TFC)
Term Dates
Voucher Claims
Absence Tracking
Attendance Tracking
Birthdays & Anniversaries
Bradford Factor
Contracted Hours
Costed Rota
Document Library
Gender & Ethnicity
Holiday Calendar
Holiday Requests & Approvals (In App)
Maternity Tracking
Minimum Wage Check (HMRC)
Pay Change Automation
Payroll Export
PIN Code Check In
Qualified vs Un-Qualified
Ratio Tracker
Revenue vs Payroll
Room Assignment
Shift Patterns
Staff Documents
Staff Inbox (Standard)
Staff Logs (Nursery use only)
Staff Private Messaging
Staff Profiles
Staff Rotas
Staffing Costs per Site
Staff Transfers (Temporary & Permanent)
Timesheets
Work Breaks
Group – Announcements & Messaging
Group – Attendance
Group – Availability (Places Not Sold)
Group – Employees by Site
Group – Enquiries & Registrations
Group – Managers Weekly Report & Self Evaluations
Group – Occupancy (FTE)
Group – Reports & Insights
Group – Personal Notes
Group – Revenue & Debt
Group – Safeguarding Logs
Doing more in less time
Adds great value to your business
Winning nurseries choose our nursery management software to gain operational efficiencies, grow revenue, simplify admin, reduce costs, and to improve communications for parents and staff.
Nursery in a Box supports delivering the EYFS curriculum in a way that best suits your nursery, ensuring outstanding education for children. With cloud-based childcare software, you can manage your nursery from anywhere keeping you connected to your nursery school business.
Designed to be simple yet powerful, our nursery management systemprovides an all in one solution for all your nursery management needs.
Nursery Owners, Managers, Parents, Staff
What nursery & preschool leaders say about us…
On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites – and that’s before I’ve accounted for the reduction in paper and ink cartridges.
We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.
Across three settings, we probably had a monthly ink and paper bill of around £150 to £200 per site. With Nursery in a Box, that cost was gone overnight as everything is contained within the new software.
I got in contact and spoke with the founder Dave Elebert, and after the initial conversation plus a trial I decided it was the way to go. We’ve not looked back. Nursery in a Box is user friendly, makes sense and most importantly I can speak to the team there.
Nursery in a Box ticks all the boxes for us. Everyone in the team uses it in some way and the parents do too. If I was to put a figure on it – I would say it saves us the equivalent of 2 or 3 admin salaries across the group. It lets our staff get on with what they love – caring for the children. Nursery in a Box most definitely pays for itself.
Great company always happy to help with any question and always updating the program to make it better, our parents love the online diary’s and pictures we send daily.
Don’t miss out on the latest updates
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