A nursery manager at her desk, checking the nursery's payment position

NurseryPay

Every payment accounted for.

What’s been paid and reconciled.
What’s outstanding.
What needs attention.

Book a NurseryPay conversation See how NurseryPay works ↓

30 minutes. No preparation. No pressure.

How it works

Four payment routes.
One person trying to join them up.

Payments arrive through Direct Debit, Tax-Free Childcare, bank transfer and card. That can leave somebody on your team cross-checking records and matching each payment to the right family — work NurseryPay now takes on for you.

01A family paysHowever they choose to.

Direct DebitTax-Free ChildcareBank transferCard

02Straight to your bankThe money arrives in the nursery’s own account, as it always has.

03Matched to the familyLess time cross-checking statements — and less chance of a payment landing against the wrong family.

04Your payment position updatesPaid, outstanding and needing attention, all up to date.

Payment£265.00

The Adeyemi family£265.00DuePaid this week12

Your payment position · this week

13Paid

Matched to the family it belongs to.

3Outstanding

Unpaid balances, without checking separate records.

1Needs attention

Unclear, missing or failed payments, brought forward early.

An illustrative week · 17 payments

NurseryPay works alongside the Nursery in a Box platform your team already uses — no separate system and no disruptive migration.

Works with the platform you already use

NurseryPay works alongside your existing Nursery in a Box platform.

No disruptive migration

No separate system or new migration project.

Ninety days to prove its value

If it does not make managing payments easier, the NurseryPay subscription is refunded.

Dave, founder and CEO of Nursery in a Box, standing in a nursery room

“In every nursery we sat in, somebody was matching payments by hand at the end of the month. We built NurseryPay to take that job off them.”

DaveFounder & CEO · Nursery in a Box

NurseryPaySubscription

Simple pricing.
Complete payment visibility.

£49per setting,
per month

One price, from the first month to the last.

Ninety-day guarantee

Give NurseryPay 90 days. If it doesn’t make managing payments easier, we’ll refund every penny you’ve paid for it.

Dave · Founder & CEO, Nursery in a Box

Included with NurseryPay

Tax-Free Childcare integration with HMRC
Payment matching and reconciliation
Bank statement reconciliation
Paid and outstanding visibility

Payments needing attention
Support across the agreed payment methods
Integration with Xero, Sage and QuickBooks
No tiers or setup fee

Book a NurseryPay conversation

Recommended with NurseryPay

From payment reminders
to payments collected on schedule.

Direct Debit reduces the number of payments that depend on somebody remembering. The amount and collection date are agreed in advance, the family is notified, and the result appears in NurseryPay.

When payment depends on memory

Payment becomes dueFamily has to rememberReminder may be neededYour team follows upPayment is checked and matched

With Direct Debit

Amount and date agreedFamily notified in advancePayment collected on scheduleNurseryPay updates the account

Start with selected families and expand.

Straightforward for families, too.

They know what is happening

Families are told the amount and collection date in advance.

They remain protected

If an error is made in the collection, the Direct Debit Guarantee protects the payer through their bank or building society.

They remain in control

Families can cancel a Direct Debit through their bank or building society.

If a collection fails, NurseryPay brings it forward as needing attention so your team can follow up clearly.

Read the official Direct Debit Guarantee

Direct Debit collection cost

50p per successful collection. No successful collection, no charge. It applies only to Direct Debit collections.

Questions

What nurseries ask first.

What does NurseryPay add to Nursery in a Box?

NurseryPay is a separate managed service alongside the complete Nursery in a Box platform. It matches payments to family accounts and gives your team a clear view of what is paid, what is outstanding and what needs attention.

Where do our payments go?

Payments continue to reach your nursery through its own payment arrangements. NurseryPay matches them to the correct family account and keeps the latest payment status visible to your team.

What happens if a payment cannot be matched?

It appears under “Needs attention”, with the amount and the time it arrived, so your team can confirm where it belongs. NurseryPay does not match uncertain payments on a guess.

How does Direct Debit work with NurseryPay?

You agree the amount and collection date with the family, and they receive advance notice before each collection. The collection follows that schedule, the money reaches your nursery’s own account and the result appears against the family in NurseryPay. You can begin with selected families while continuing to accept your other payment methods.

View ninety-day guarantee terms