Nursery Management Software Questions and Answers

We are passionate about creating high quality nursery management software that’s been designed to make your nursery life easier to manage.

Choosing the right system will put you in control of your invoicing and save you a lot of time spent doing your nursery admin.

Your investment in the latest nursery management system should quickly pay for itself many times over with time saving features such as one click invoicing and allowing parents to see their accounts information online.

It safe, secure and you can do a lot more with the data you hold. You can also allow multiple people access to the system at the same time from anywhere in the world with Wi-Fi access. Moving to a cloud based system also speed up the time it takes to do your day to day tasks like registers and booking pattern changes with ease.

The cloud allows nurseries, staff and parents easy access to information to make nursery life easier to manage.

Actual use itemised invoices are clear and transparent and remove any parent admin queries disputing the sessions they have taken.

Parent Admin allows parents to keep track of payments and their childcare registration forms putting them more in control of the information your nursery holds.

Child registers are one of the most important documents in the nursery as they confirm attendance in accordance to staff ratios to ensure Ofsted compliance.

Your childcare registration forms contain a lot of up-to-date information about each child. We use this information to provide you with over 15 nursery management reports. Ofsted also require you keep this information for 3 years after the child has left the nursery.

Website forms allow you to market the nursery 24/7 so parents can book show rounds, register their child and gain access to the Parent Admin app. Staff can also apply for a job online whenever it suits them.

Yes, you agree to a 12-month rolling contract unless agreed otherwise.

We don’t tie you into a software license and only require 30 days notice should you wish to leave us.

All nursery management systems are set up and live the same day.

You should see a considerable reduction in time spend producing invoices and registers as these are automated for you. You should also see a massive reduction in parent admin queries too, with simple, easy to understand invoices.

The system is very easy to use and has been built by people who have actually owned and operated nurseries to ensure all your information is only one click away.

The software is backed up every day so that we can make sure you never lose any of your information.

The registration form contains all the information and more for Ofsted compliance and keeps a copy of your data forever (Ofsted required you to keep this information for 3 years).

We have been operating for 5 years and were incorporated on the 30th July 2012.

It’s very simple and easy with a couple of clicks. As well as emailing parents a copy is also stored on Parent Admin and the management system so you are always in control of communications with your parents.

Yes the software can be used on tablets, mobiles and desktops.

Yes Parent Admin is fully responsive to work on any device. In fact, most of your parents will login to parentadmin.com from their mobile phones.

Yes you can log an accident easily and this drops into the log reports as well as the accident report. This can be saved and stored for as long as you need to access them.

It very easy to change a booking pattern and is a two-click process. To cancel an invoice is equally simple just select the invoice you wish to cancel and select a reason for cancelling and you’re done.

The software has a function enabling you to auto calculate the funding hours and then drops it into the booking pattern clearly displaying this on the invoice so parents can clearly see how much funding has been applied to each session per invoice.

Yes, the management software is already updated to allow 30 hours funding. This is easy to apply, you just need to select how you wish to apply this i.e. over 38 weeks or stretched.

Yes, it is very easy to add an extra session by selecting the child name, select the date of the extra session and add. Once this is done the extra session drops onto your invoice and also appears in your extra sessions report.

Yes, the nursery management software has an in-built overdue notification function. This allows you to send overdue notification emails either individually or all at once. This also tracks the date you last sent the overdue notification for your information. The outstanding balance is also available for parents to view on parentadmin.com

By saving you time by automating your invoices and registers and reducing parent admin queries. The software also gives you a revenue dashboard so you can check how you are performing.

Our most up to day pricing can be found on our pricing page, we provide free unlimited support and only a 30-day contract.

You have access to over 100 nursery management reports within Nursery In a Box which are live and up-to-date. There are many reports to choose from but the most popular tend to be booking patterns missing, registration forms, overdue notifications, child and staff registers, availability and occupancy calendar etc.

We provide you with your personalised registration form scripts that can be passed onto your website manager. Once added this embeds a registration form onto your website so parents can register a child quickly and easily whenever they want to. Once submitted, this information then drops into your nursery management system automatically.

Yes very easily by clicking the book a show round link. The system will then send the parent and nursery an email confirming the show round as well as dropping it into the nursery online diary.

There are generally two user levels; one with access to financial information and one without.

There are no limits to the number of staff being able to log into the nursery management software.

The system links to your website via embedded form scripts that we provide on registration.

You don’t need to be good on a computer as the management software is easy to use and you don’t need a lot of computer knowledge to operate the system.

• One-click Invoicing
• Funding
• Registers
• Attendance
• Registration Form
• Occupancy
• Availability
• Booking Patterns
• Staff Admin
• EYFS Software
• Parent Admin
• Group Admin
• HR Admin
• Parent Admin allows parents to see their invoices and payments online

You will receive unlimited support by telephone, support tickets and tutorials. You will also be taken through a setup process when you first start to make sure your system is set up correctly.

We have 15 years nursery management experience, managing and owning a nursery group in the UK and Middle East.

You can terminate your contract at the end of your term by notifying either party in writing (via a support ticket or email). Once you do, you will have to the end of your term to download any information off the system that you need.

Yes, the software integrates with Sage, QuickBooks and Xero with a CSV data export facility. We can also export to any other online accounting system on request.

Every time you process your invoices, it sends an email to the parent with a PDF invoice attached and drops a copy of the invoice onto the Parent Admin app for the parent to track through their account.

Yes the system will show you which voucher companies control your money and what payments have been made to each child’s account.

Yes you have an online diary that automates birthdays, show rounds, registrations and also allows you to add your own events to the diary.

Parents can view their invoices, account history, HMRC eligibility codes, childcare registration details alongside the ability to send you a notification of changes to their account or any questions they may have.

Yes we provide you with a full staff application form that drops into the management system when completed on your nursery website. This is embedded into your website using personalised scripts that we provide on registration.

Show round form, childcare registration form, job application form, Parent Admin login form and the Nursery Admin login form.

The software is cloud-based and therefore can be accessed from anywhere in the world wherever you have an internet connection.

Yes, your team can have access to the nursery management system as long as they have an email address.